Pittsburgh, PA USA
Office/HR Administrator
AE7 Pittsburgh is looking to create a new position in the office for an individual that would enjoy oversight of the office’s day-to-day and administrative responsibilities as well as handle HR-related tasks and confidential information. This position would work closely with the office Principal and Financial Administrator but interact with the full office of staff. Candidates should have a welcoming personality and enjoy multi-tasking assignments and responsibilities and want to grow in their career and future with AE7.
Responsibilities:
General Office Responsibilities:
- Collect, sort, and distribute mail
- Welcome guests and clients and answer phones
- Coordinate internal seminars and meetings as needed, professional liability training for staff, consultant lunch n’ learns, holiday lunch, etc.
- Take inventory of office supplies and place orders as needed
- Take inventory of kitchen supplies and place orders as needed
- Handle maintenance requests for printers/plotters and collect readings to forward to vendors
- Schedule FedEx / mailing shipments
- Order business cards
- Maintain office library resources
- Maintain conference room schedules/tidiness
HR Responsibilities:
- Keep documents up-to-date and distributed to staff
- New employee onboarding, welcome packs, and email announcements
- PTO tracking / approval / calendar updates
- Employee annual review scheduling /tracking
- Keeping handbook and other documents up-to-date
- Assist with recruiting for various positions
- Assist with benefit policy renewals and policy evaluations
- Point of contact for staff for HR / Benefit / 401k queries and modifications to their benefits
- Monitor staff PTO allocations and accrual
- Office announcements
- Payroll processing assistance with 3rd party administrator
Executive Admin Responsibilities:
- Perform basic bookkeeping / clerical duties
- Assist with travel / accommodations
- Update and maintain owner’s practice licenses
- Update and maintain owner’s practice units
- Negotiate with office vendors
- Conduct research
- Other
Job Qualifications:
Minimum Requirements:
- Minimum of 2 years in Higher Education and/or 3 years experience in a similar position with similar responsibilities
- Proficiency with Microsoft Office Software such as Word and Excel.
- Some experience with HR skillset
Desired Skills:
- Able to multi-task in a self-directed environment
- Excellent oral and written communication skills
- Strong interpersonal and customer service skills
- Organized, detail oriented and follows-through
- Interest to grow and develop in this position