Pittsburgh, PA USA

Office/HR Administrator

AE7 Pittsburgh is looking to create a new position in the office for an individual that would enjoy oversight of the office’s day-to-day and administrative responsibilities as well as handle HR-related tasks and confidential information. This position would work closely with the office Principal and Financial Administrator but interact with the full office of staff. Candidates should have a welcoming personality and enjoy multi-tasking assignments and responsibilities and want to grow in their career and future with AE7.

 

Responsibilities:

General Office Responsibilities:

  • Collect, sort, and distribute mail
  • Welcome guests and clients and answer phones
  • Coordinate internal seminars and meetings as needed, professional liability training for staff, consultant lunch n’ learns, holiday lunch, etc.
  • Take inventory of office supplies and place orders as needed
  • Take inventory of kitchen supplies and place orders as needed
  • Handle maintenance requests for printers/plotters and collect readings to forward to vendors
  • Schedule FedEx / mailing shipments
  • Order business cards
  • Maintain office library resources
  • Maintain conference room schedules/tidiness

HR Responsibilities:

  • Keep documents up-to-date and distributed to staff
  • New employee onboarding, welcome packs, and email announcements
  • PTO tracking / approval / calendar updates
  • Employee annual review scheduling /tracking
  • Keeping handbook and other documents up-to-date
  • Assist with recruiting for various positions
  • Assist with benefit policy renewals and policy evaluations
  • Point of contact for staff for HR / Benefit / 401k queries and modifications to their benefits
  • Monitor staff PTO allocations and accrual
  • Office announcements
  • Payroll processing assistance with 3rd party administrator

Executive Admin Responsibilities:

  • Perform basic bookkeeping / clerical duties
  • Assist with travel / accommodations
  • Update and maintain owner’s practice licenses
  • Update and maintain owner’s practice units
  • Negotiate with office vendors
  • Conduct research
  • Other

 

Job Qualifications:

Minimum Requirements:

  • Minimum of 2 years in Higher Education and/or 3 years experience in a similar position with similar responsibilities
  • Proficiency with Microsoft Office Software such as Word and Excel.
  • Some experience with HR skillset

Desired Skills:

  • Able to multi-task in a self-directed environment
  • Excellent oral and written communication skills
  • Strong interpersonal and customer service skills
  • Organized, detail oriented and follows-through
  • Interest to grow and develop in this position

 

Qualified candidates should electronically submit a resume and portfolio to hr.northamerica@ae7.com with the job title “Office/HR Administrator” in the Subject line. All candidate submissions should be in PDF format (under 10MB) with applicant’s name in the filename.